Coordination Package

starting at $2,500

Meet and Greet Meeting at the time of booking (in person or via Zoom)
Vendor Recommendations and advice from time of booking
Email and Phone Call communication
Details meeting 4-6 weeks before to discuss vendor contact info, timeline, processional order, recessional order, seating, décor details, and all aspects of your event (can be in person or via Zoom)
Create comprehensive timelines / paperwork of the ceremony and reception
Provide timeline to vendors and other appropriate people involved with your event
Confirm vendors (delivery times, items being delivered, etc.) prior to the event
Act as the point of contact for the event day vendors beginning 3-4 weeks prior to the event
Attend final walk-thru meeting with the reception venue – preferable the same day as the final details meeting but does not have to be (can be in person or via Zoom)

Conduct the rehearsal the week of (if hired for a Wedding)
10+ hours of assistance on day of event (time will be determined at final meeting)
Set out escort cards, tables numbers, menus, seating chart, welcome table, cardbox, guest book, candles, photos of clients, signage, etc
Coordinate all dynamic facets of your day into one seamless even
Assist clients as needed throughout the event day
Oversee event day deliveries
Ensure the design of the venue appears as anticipated
Distribute personal flowers as needed
Direct the Wedding party so they are in the proper place at the proper time
Provide event emergency kit (safety pins, Band-Aids, Tylenol, etc.)
Deliver payment to vendors requiring payment the day of the event
Coordinate events and announcements throughout the reception with DJ
Collect gifts, guest book, card box, and any décor left at the end of the night, and ensure it reaches the proper vehicle or on-site hotel room
Handle last-minute needs
Will provide one Lead Coordinator and one Assistant Coordinator for your Event